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Realtors

Last Update 2 months ago

Realtor Guide: How to Apply for a Lease with LandLord

Realtor Guide: How to Apply for a Lease with LandLord

A Complete Guide for Realtors: Application Process, FAQs & Required Documents

Vivian Nunes

Last Update 2 months ago

đź“Ą Download this document [PDF].

Applying to a LandLord Listing

How It Works

To apply for one of our listings, please ensure the following steps are completed.

Important Notes

âš  Do not email sensitive documents
All documents must be uploaded through the portal. Email submissions will be deleted for security reasons.


âš  Each applicant must apply individually
All applicants 18+ must submit their own application
Realtors cannot apply on behalf of their clients


âš  Applications must be fully completed
Incomplete applications will not be processed.


âš  Commission Entitlement
If the listing brokerage or property manager shows the unit to the client, the cooperating brokerage will forfeit commission.


âš  Review timeline
We do our best to review the offer and provide a response within 3 business days.

Required OREA Documents

You will need to submit the OREA forms below:
  • Form 324 — Confirmation of Cooperation
  • Schedule B — Required (PDF)
  • Form 400 — Agreement to Lease
About Schedule A
Only include Schedule A if:
You have specific conditions not covered in the standard lease
Otherwise:
It may be crossed out as all clauses are included in the OSL lease, which supersedes the OREA lease.

Your Client Must Provide

  • Government-issued ID
  • Proof of income (e.g., pay stubs, employment letter, bank statements)
  • Rental history (current landlord’s name and contact information, if applicable)
  • Employer/supervisor’s contact details
  • Full credit report (including score, accounts, payment history, and collections)
If the application is approved, we will run a credit check to verify your information at no cost to you. A low credit score does not automatically disqualify your application as we assess all relevant factors in the qualification process.

Apply Through the Portal

Your client must complete their application through our leasing portal.

Before starting, make sure they have the property details ready (address and monthly rent).

They will also need to add your name, email, and brokerage in the application.

Below is a step-by-step guide to complete the application.


→ Apply as a Guarantor

→ Apply as a Tenant

Frequent Asked Questions

How does the process work?
Your clients apply online, via our encrypted online portal. You do not apply for them; they must apply on their own. There is a space on their application for them to link you to the transaction. 


Once your clients have applied, you can send your OREA lease with any clauses or conditions you’d like included along with your confirmation of co-operation and representation to our leasing team at [email protected].


Please do not send your client’s supporting documentation via email. This comprimises your clients’ safety and privacy and is why we created a secure and encrypted portal. Any emails containing sensitive information will not be opened and will be deleted immediately.

I want to introduce my clients, who can I talk to?
There’s no need to introduce your clients, we want them to introduce themselves. From there we’ll verify all details and information. Our clients are open to all applicants however an ability to pay the rent on an ongoing basis is required from all applicants.

Will your clients accept students?
Yes, our clients are open to all applicants, however, they must demonstrate an ongoing ability to pay the rent.

My clients’ parents will be paying the rent, what do we do?
Your clients’ parents need to complete applications in addition to their children. We’ll need proof of income and employment along with credit information and it must be in English.

My clients’ don’t have any proof of employment, income, or credit, will that be a problem?
Yes. Unless your clients are able to demonstrate an ability to pay the rent on a permanent basis, their applications will likely not be viable. 


Why do you need three days irrevocable?

Our screening team must complete a thorough background check. Sometimes, if a complete package is provided to our screening team and there are no unanswered questions, the process can be expedited, however, there are often missing puzzle pieces, and we will not compromise our process for the sake of a shorter irrevocable.

When can I expect a response?
Our office hours are Monday to Friday, from 9am to 5pm. You will hear back from us during that time once our clients have reviewed your completed application and have either approved or declined the applicants. If we need more details, we’ll be in touch.

Why do you charge an admin fee?
This admin fee is charged by the Property Management Company and covers the comprehensive service we provide to make the leasing process seamless for you. We handle all the details—from drafting the lease and collecting the deposit (with receipt provided) to coordinating the move-in process. All you need to do is your OREA paperwork—we take care of the rest.

How does your offer process work?
Offers to lease are very different from offers to purchase. When an offer is submitted, it’s useless without a completed application package.

For example, if we have three offers, and only one has a completed application package, we’ll complete our background checks on that application only and forward it to our client for consideration.


If the client is comfortable with it, we’ll move to bind a lease and will only wait for the others if our clients want to risk losing the qualified applicant in hand. In short, our offer process is handled on a first come, first served basis.

What Counts as "Proof of Income"?

If you are employed and receive a salary, you will need to submit:

  • A letter of employment from your employer that specifies:
    • Your name
    • Your position with the company
    • Your annual compensation
    • The date you were hired
    • The letter must also have the company’s letterhead and include a business contact number for the person writing the letter.

AND/OR

  • Your most recent paystub. It must clearly show:
    • Your name
    • The company’s name
    • The date of compensation
    • The compensation amount
    • The pay period range


If you are employed and are paid hourly, you will need to submit:

  • A letter of employment from your employer that specifies:
    • Your name
    • Your position with the company
    • How many hours per week you typically work
    • The date you were hired
    • The letter must also have the company’s letterhead and include a business contact number for the person writing the letter.

AND/OR

  • Your three most recent paystubs. They must clearly show:
    • Your name
    • The company’s name
    • The date of compensation
    • The compensation amount
    • The pay period range


If you are self-employed, on contract, or a freelance/gig worker, you will need to submit:

  • Six months’ worth of bank statements showing a consistent income of the amount reported in your application and/or a substantial amount of savings.

AND/OR

  • Your CRA Notice of Assessment from the most recent tax year, showing your total taxable income for that year.


If you are retired, you will need to submit:

  • Your three most recent CPP/OAS deposit receipts.

AND/OR

  • Proof of savings/investment income, including:
    • Your name
    • The bank’s name
    • The balance/investment amount(s)
    • The dates of any balances/amounts reported


If you are unemployed and receiving government support, you will need to submit:

  • Your most recent government support receipt(s) (e.g., if you are receiving OW or EI).


If you are unemployed and being supported by someone else (e.g., a parent, partner, or other friend/relative), you will need to submit:

  • That person will need to apply as your guarantor. Their credit will be pulled, income will be verified, and references will be contacted, just as if they were applying to live in the unit themselves.

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